Google Docs is a versatile and user-friendly tool that can be used for a variety of tasks, including writing project reports, books, and journaling. However, many users may not be aware of the full range of features and hacks that Google Docs has to offer. Some of these features include the ability to collaborate in real-time with others, add comments and suggestions to documents, and access a wide range of templates and add-ons. Additionally, Google Docs also offers built-in tools for editing, formatting, and organizing your documents, making it a powerful tool for both personal and professional use. Whether you’re a Windows or Mac user, these tips and tricks can help you get the most out of Google Docs and take your productivity to the next level.
Quickly Open a Google Doc with One Step
Opening a new Google Doc doesn’t have to be a complicated process. Instead of going to Google Docs home and clicking the “+” button, there is a shortcut you can use. If you’re logged into a single Gmail account, you can quickly open a new Google Doc by typing “docs.new” or “doc.new” in any browser.However, if you’re logged out or have multiple accounts logged in, it may ask you to choose the account and log in. This method saves time and makes opening a new Google Doc a breeze.
Use the Summary Feature in Google Docs to Simplify Collaboration
Google’s Smart Canvas includes a Summary feature that utilizes AI to create a quick summary suggestion. This feature is not set in stone, you can use the summary or some parts of it, or completely discard it and write a fresh one. To use the Summary feature, ensure the Outline feature is enabled. Click the + icon Summary and wait for the document to auto-generate a summary. The process might take some time depending on the document size, so be patient. This feature can simplify collaboration and save time when working on a document with others.
Maximize Productivity with Add-Ons in Google Docs
Add-Ons in Google Docs are similar to extensions in Chrome browser. They can simplify and quicken tasks depending on the job at hand. There are a variety of Add-Ons available, such as building customizable charts, converting documents to Google forms, plagiarism check, and citation tools. It’s worth exploring the different options to find the best Add-On for your specific task. With the right Add-On, you can maximize productivity and streamline your workflow in Google Docs.
Work on Google Docs Offline with Chromium-Based Browsers
The ability to work on documents offline can be useful when traveling or if internet connection is unstable. Google Docs allows users to take documents offline, enabling them to read, write, or make edits without an internet connection. All changes will sync to Google Drive once reconnected. However, this feature is only available for Chromium-Based Browsers and requires the Google Docs Offline extension. This extension allows you to continue working on your documents even when you don’t have internet access, making it a great tool for on-the-go productivity.
Use Google Docs’ Voice Typing Feature to Type Faster
If your speaking speed is faster than your typing speed, Google Docs has a built-in voice-to-type feature that can help you work more efficiently. The feature is called Voice typing, and it’s easy to enable and use. To access Voice typing, go to Tools and select it, or use the shortcut Ctrl/Cmd+Shift+S. If you’re using the feature for the first time, you’ll need to give the necessary permissions. Once enabled, a microphone icon will appear, click it to start or stop recording. With Voice typing, you can dictate your text and let Google Docs do the typing for you, making it a great tool for those who want to work faster and more efficiently.
Speed Up Typing with Text Substitution in Google Docs
To speed up your typing in Google Docs, you can use the text substitution feature. This feature allows you to create unique substitutions for words or phrases that you use often in your documents. By creating these substitutions, Google Docs can automatically replace them with the desired text, saving you time and effort. To set up text substitution, go to Tools, select Preferences, and then Substitutions. Enter the text and the replacement text, and then click OK. This feature can save you a lot of time and effort, especially if you frequently use specific words or phrases in your documents.
Easily Access Google Docs Functions with Shortcut
with so many settings and features in Google Docs, it can be hard to remember where to find them all. Fortunately, there’s a shortcut you can use to access all the available functions quickly. By pressing Alt+/ you’ll open a menu of all the functions. You can then type in the function you’re looking for, such as “Title” or “Page,” and select the one you need. This shortcut is a quick and easy way to access the functions you need, without having to navigate through multiple menus. It can save you time and make it easier to find the settings you need.
